How to Save an Email as a PDF

In today's digital age, emails have become a primary mode of communication. However, it is sometimes necessary to save an email as a PDF for future reference, sharing, or printing. In this article, we will guide you through the steps to save an email as a PDF on both desktop and mobile devices.

Saving an Email as a PDF on Desktop

Saving an email as a PDF on a desktop is a straightforward process. You can use either the built-in functionality in your email client or a third-party app. The following steps will guide you through the process of saving an email as a PDF in Gmail, Outlook, and Mac Mail.

Saving an Email as a PDF in Gmail

1. Open the email you want to save as a PDF.
2. Click on the three vertical dots at the top right corner of the email.
3. Select "Print" from the dropdown menu.
4. In the print dialog box, select "Save as PDF" from the "Destination" dropdown menu.
5. Choose the page range you want to save or leave it as "All" to save the entire email.
6. Click on the "Save" button to save the email as a PDF.

Saving an Email as a PDF in Outlook

1. Open the email you want to save as a PDF.
2. Click on "File" in the top left corner of the screen.
3. Select "Save As" from the dropdown menu.
4. In the "Save As" dialog box, select "PDF" from the "Save as type" dropdown menu.
5. Choose the location where you want to save the PDF and click on "Save."

Saving an Email as a PDF in Mac Mail

1. Open the email you want to save as a PDF.
2. Click on "File" in the top left corner of the screen.
3. Select "Export as PDF" from the dropdown menu.
4. Choose the location where you want to save the PDF and click on "Save."

Saving an Email as a PDF on Mobile Devices

Saving an email as a PDF on a mobile device is equally simple. The process varies slightly between iOS and Android devices. We will guide you through the process on both.

Saving an Email as a PDF on iOS

1. Open the email you want to save as a PDF.
2. Tap on the "Reply" button at the bottom of the screen.
3. Select "Print" from the actions menu.
4. In the preview screen, pinch out with two fingers on the preview image to open the share sheet.
5. Select "Save to Files" from the share sheet.
6. Choose the location where you want to save the PDF and click on "Save."

Saving an Email as a PDF on Android

1. Open the email you want to save as a PDF.
2. Tap on the three vertical dots at the top right corner of the screen.
3. Select "Print" from the dropdown menu.
4. In the print dialog box, select "Save as PDF" from the "Printer" dropdown menu.
5. Choose the location where you want to save the PDF and click on "Save."

Saving an email as a PDF is a simple process that can be done in a few clicks on both desktop and mobile devices. This feature comes in handy when you want to keep a record of important emails or share them with others. By following the steps provided in this guide, you can easily save an email as a PDF and keep it safe for future reference.

We hope this article has been helpful in guiding you on how to save an email as a PDF. Feel free to share this article with your friends and family who may find it useful.