How to Edit PDFs

Instasize Team
February 21, 2023

PDFs are a popular file format for documents, forms, and even images. However, editing PDFs can be a bit of a challenge, especially if you're not familiar with the right tools and techniques. In this article, we'll guide you through the process of editing PDFs, step by step.

Why Edit a PDF?

Before we dive into the details of editing PDFs, let's talk about why you might want to edit a PDF in the first place. PDFs are often used as a final format for documents, which means that they're typically not designed to be edited. However, there are several reasons why you might need to make changes to a PDF:

  • You need to correct a mistake in a document that has already been published or distributed.
  • You want to add or remove information from a PDF, such as a watermark or an image.
  • You need to fill out a form that's only available in PDF format.

Whatever your reason for editing a PDF, it's important to know how to do it effectively.

Editing a PDF with Adobe Acrobat

One of the most popular tools for editing PDFs is Adobe Acrobat. If you have a subscription to Adobe Acrobat, you can use it to make changes to PDFs with ease. Here's how to edit a PDF with Adobe Acrobat:

  1. Open Adobe Acrobat and select the PDF you want to edit.
  2. Click on "Edit PDF" in the right-hand pane.
  3. Choose the editing tool you want to use from the toolbar on the right.
  4. Make the necessary changes to the PDF using the editing tool.
  5. Save the PDF when you're finished.

It's worth noting that Adobe Acrobat is a paid tool, which means that you'll need a subscription to use it. However, if you work with PDFs frequently, it may be worth the investment.

Editing a PDF with Online Tools

If you don't have access to Adobe Acrobat or you don't want to pay for a subscription, there are plenty of free online tools that you can use to edit PDFs. Here are some of the most popular options:

  • SmallPDF: This is a free online tool that allows you to edit PDFs in a variety of ways, including adding or removing pages, merging PDFs, and adding a signature.
  • PDFescape: This is another free online tool that allows you to edit PDFs without the need for a subscription. With PDFescape, you can add text, images, and shapes to your PDF, as well as highlight and underline text.
  • Google Drive: If you use Google Drive, you can edit PDFs directly in the platform. Simply upload the PDF to your Drive and open it with Google Docs. You can then edit the document as you would any other Google Doc. Tips for Editing PDFs

Whether you're using Adobe Acrobat or an online tool, there are a few tips that can help you edit PDFs more effectively:

  • Use the right editing tool for the job. Depending on what you need to do, you may want to use a different tool, such as the "Add Text" tool, the "Add Image" tool, or the "Crop Pages" tool.
  • Make a copy of the original PDF before you start editing. This way, you can always go back to the original if something goes wrong
  • Keep your edits simple. The more complex your changes are, the more likely you are to run into issues with formatting or layout.
  • Be mindful of file size. If you're adding images or other elements to a PDF, be sure to keep an eye on the file size. Large PDFs can be difficult to send or share.

Editing PDFs doesn't have to be a daunting task. With the right tools and techniques, you can make changes to PDFs with ease. Whether you're using Adobe Acrobat or an online tool, be sure to use the right editing tool for the job, make a copy of the original PDF, keep your edits simple, and be mindful of file size. With these tips in mind, you'll be able to edit PDFs like a pro.